SCHOOL POLICIES

PERSONAL ITEMS:  Please mark your child’s name on all personal property (i.e. cardigans, bottle water, backpacks etc.).  Valuables and toys should not be brought to school, except what is needed for nap time or one's comfort toy for a tot or toddler.  When an item is left at the center, we will make every effort to return it to the owner.  If there is no identification on the item, it becomes challenging to find the owner.

DRESS CODE:  We have observed and strongly believe that the clothes children wear and how they dress can strongly impact their behaviour.  Therefore, a dress code has been established.  With respect to every aspect of the child’s regalia, the following are not permitted:

1. Cowboy boots, duck shoes or gum boots, thongs or “flip flops”, “water” shoes, patent leather (or any shoe with a slippery sole), “jellies” or any shoe without a back.

 

2. Clothing or any toys, books, videos or games that reference characters that encourage or promote

violence, alcohol or substance abuse, tobacco use, foul or abusive language or sexual activity.

 

3. Combat / camouflage items of any colour.

 

4. Ripped or torn clothing/stockings.

 

5. Dangle earrings, other jewelry or false fingernails.

 

6. Low hair cut for the boys.

 

7. No attachment/beads for the girls.

 

 

Nap Time For 0-3 Years

 

Children at the center for a full day will take a daily nap or “quiet time” nap.  Please avoid visits or pick-ups at this time except it is an emergency, as this disturbs the sleeping children.

 

If you need to pick up early please arrange with your child’s teacher ahead of time, so that we can have your child ready to go upon arrival.

 

For nap time your child will need a small blanket or towel not larger than 36” by 58”.  Pillows are optional, but must be no larger than 12” by 18”.  These items will be sent home every week for laundering. Remember to bring them back the next week.  Please note:  A larger reusable bag (i.e. laundry bag or pillowcase) will be needed to carry nap items back and forth from the center.

BOTTLES AND PACIFIERS:

 

Only children aged 6 – 15 months will be permitted to bring or use pacifiers, baby bottles or “sipper” cups at the center.

MEALS AND SNACK POLICY

 

Lunch will be provided for children on school lunch during the hours of 11:00 and 1:30.  Parents are expected to give their children any fruits of their choice and water in their bottles daily. We do not encourage juice as they are full of sugar.

 

 

BIRTHDAYS / SNACK SHARE (no occasion necessary)

 

A birthday is a very special day!  A day for thanking God for another year and for growing up!  If your child would like to bring snack on that day to celebrate with the class, please let us know in advance.  We give priority to birthday celebrations and will not serve more than one treat on a given day.  It is important that the quantity is sufficient to serve the whole of your child’s class.

 

 

ARRIVAL AND DEPARTURE POLICY

 

Children must arrive at the center not later than 8:00am.  If the child will be later than 8:00am and the child will still be present at the center, the parent must call to inform the teacher.  Frequent late arrivals may result in the Administrator withdrawing the child from the center.  Children MUST always be walked into the building when they arrived late to school.  NEVER ALLOW A CHILD TO ENTER THE BUILDING ALONE.

 

 

Parents are required to come into the building to pick up their child and will be required to sign the child out.  Children that are dropped off at the center by 7:00am are expected to be picked up not later than 3:00pm, except for parents who have signed up for extended care (i.e. over 8 hours) up until 6:30pmPlease note that all children should be picked up by 6:30pm.  In an occasional emergency situation if a parent of the child cannot reach us by 5:30pm, the parent must call the center to notify us and if possible make alternative arrangements for the child to be picked up.  Failure to do so might cause you to incur additional hourly charges.

 

DISCIPLINE POLICY

 

Winfield Montessori School operates on the principal of positive re-enforcement and celebrating the desired behaviour through praise, a pat on the back, a handshake and a smile. Undesirable behaviour will also be addressed with a positive attitude, encouraging the child through example and explanation to display acceptable behaviour. This policy applies to all employees on the premises.

 

Every effort will be made to encourage sharing and a positive, respectful attitude. However, unacceptable behaviour will not be ignored. A staff member will advise the child of acceptable behaviour in a situation. If the undesirable behaviour continues, a verbal warning of discipline to follow will be given.

 

We have found loss of privileges is a more effective disciplinary tool. The child may lose the use of a certain toy, book or activity. He or she may be required to play alone for a short period of time.

 

Time-out may also be used: the child may be directed to sit quietly for 1 to 5 minutes (depending on the child's age). The next time the child may be directed to a chair with his or her head down at the table for 1 to 5 minutes. The next time, the child may again be directed to sit in timeout, parents may be called in for consultation and/or a note sent home. If undesirable behaviour continues regularly and the safety of the other children and/or staff is jeopardized (as determined by the administrator), the Administrator reserves the right to withdraw the child from the center without notice or refund.

 

In each case, the teacher and/or Administrator will discuss the child's behaviour with him or her with encouragement toward acceptable behaviour.

The methods of discipline will be restricted as follows:

 

(a) no cruel, harsh or unusual punishments such as punching, pinching, shaking or biting; (b) no discipline technique shall be delegated to any other child; (c) no child shall be humiliated or subjected to profane language, threats, derogatory remarks about himself or his family, and/or any other verbal abuse; (d) discipline shall not be imposed on a child for failure to eat or sleep or for toileting habits;  (e) techniques of discipline shall not humiliate or shame a child; (f) discipline shall not include withholding food, rest or toilet use.

 

 

HEALTH POLICY

 

1. Each child must have a current physician's report on file at the center indicating the child's good health and specifying any medical conditions which might restrict the child's activities or diet. This statement must affirm the child has had the following immunizations:  DPT, polio, measles, mumps & rubella, HIB vaccine, Hepatitis B, TB or a written statement from the physician must be provided if the child cannot have any of the above immunizations for medical reasons.

 

2. A child with any of the following signs or symptoms of illness shall be immediately isolated and discharged  to the parent or guardian:

    (a) diarrhea - more than one abnormally loose stool within a 24-hour period;

    (b) Severe coughing, causing the child to become red or blue in the face or to make a whooping sound;

    (c) Difficult or rapid breathing;

    (d) Yellowish skin or eyes;

    (e) Red and itchy eyes;

    (f) Temperature of 100 degree Fahrenheit taken by the auxiliary method when in combination with any other

       sign of illness;

    (g) Untreated infected skin patch;

    (h) Unusually dark urine and/or gray or white stool;

    (i) Stiff neck.

    (J) Evidence of untreated lice, scabies or other parasitic infestations;

    (k) Sore throat or difficulty in swallowing;

 

3. Vomiting more than one time or when accompanied by any other sign or symptom of illness.

 

4. Children may not be brought to the center with any of the following symptoms:

 

    (a) Continually runny nose and/or cough;

    (b) Green or bright yellow mucus from nose;

    (c) Sore throat;

    (d) Rash;

    (e) Fever (if medication is given, child should be free of fever for 24 hours after the drug has been administered;

    (f) Ear ache;

    (g) Diarrhea;

    (h) Nausea or vomiting.

 

Exceptions may be made if the parent furnishes a note from the child's physician stating that the child is not contagious and is well enough to be with the other children.

 

Medications, Food Supplements and Modified Diets: A "medication authorization" form must be signed by the parent and placed on file at the center in order for any staff member to administer prescription medication, food supplements or a modified diet to a child. Prescription medications must be labeled specifically for that particular child. Dosage will be given strictly as stated on the prescription.

A "medication authorization" form must be signed by the parent in order for the school nurse to administer over-the-counter medications. All medications must be in the original container with specific instruction for administering, with dosage clearly labeled and noted for the specific age of the child.

 

School-age children who use inhalers or other regular medications must provide a signed statement from the child's physician stating the child may do so on their own while at the center.  All medications will be kept away from other children.

. A school nurse will train staff members in recognizing the signs and symptoms of communicable disease.     At least one staff person so trained will be in the center at all times.

. Staff hand washing procedures will be posted in the center's restrooms.

. Disinfecting procedures will be posted on the main bulletin board inside the main door.

. Staff members will follow the same guidelines as set forth in item above, to determine whether or not they should report for duty in the center.

 

 

ASTHMA POLICY

 

in order to give the best possible care to pupils, parents are asked to read the following policy and complete the form attached to it.

 

INFORMATION TO STAFF :

The school nurses compile a list of children known to be asthmatic. The list is in the sick bay. If asthma is diagnosed after admittance, then the nurses must be informed as soon as possible.

 

MANAGEMENT IN SCHOOL;

 

Children should be supplied with their prescribed inhaler (LABELLED WITH NAME AND CLASS) to carry with them and a spare

one which will be kept in the school clinic for use if your child misplaces/forgets their own.

Children should take their inhalers with them at game time, to the poolside when swimming and on school trip.

 

PARENTAL RESPONSIBILITIES:

It is your responsibility as the parent to ensure that the school clinic is informed of any changes to your child’s condition or medication and that your child is supplied with an inhaler to carry with them and a spare to be kept in the sick bay.

 

THE MILDLY ILL CHILD:

 

If your child is experiencing more than minor common cold symptoms or does not feel well enough to participate in most of the center's activities, then he should not be brought to the center. If your child begins to experience more than common cold symptoms or illness after arrival at the center, you will be notified and asked to pick up your child. NOTE; If parent is contacted to pick up the child due to illness or injury, parents must arrange to do so within one (1) hour of the time of contact.

 

 

ASTHMA POLICY

 

In order to give the best possible care to pupils, parents are asked to read the following policy and complete the form attached to it.

 

INFORMATION TO STAFF :

The school nurses compile a list of children known to be asthmatic. The list is in the sick bay. If asthma is diagnosed after admittance, then the nurses must be informed as soon as possible.

 

MANAGEMENT IN SCHOOL;

 

Children should be supplied with their prescribed inhaler (LABELLED WITH NAME AND CLASS) to carry with them and a spare one which will be kept in the school clinic for use if your child misplaces/forgets their own.

Children should take their inhalers with them at game time, to the poolside when swimming and on school trip.

 

PARENTAL RESPONSIBILITIES:

It is your responsibility as the parent to ensure that the school clinic is informed of any changes to your child’s condition or medication and that your child is supplied with an inhaler to carry with them and a spare to be kept in the sick bay.

 

THE MILDLY ILL CHILD:

 

If your child is experiencing more than minor common cold symptoms or does not feel well enough to participate in most of the center's activities, then he should not be brought to the center. If your child begins to experience more than common cold symptoms or illness after arrival at the center, you will be notified and asked to pick up your Child. NOTE; If parent is contacted to pick up child due to illness or injury, parents most arrange to do so within one (1) hour of the dine of contact.

 

 

DOCTOR'S STATEMENT REQUIRED:

 

If your child has been absent due to illness, the administrator may require a doctor's statement before permitting the children to attend the center again, based upon the type and length of illness, severity and contagion.

 

FIRST AID POLICY

 

We have well equipped clinics at Winfield Montessori School, staffed by qualified nurse.

• There is a nurse on duty in the clinic every school day who is available to administer first aid, to deal with any accidents or emergencies, or to help if someone is taken ill.

• All new pupils and staff are given information on where to go for help in the event of an accident as part of their induction into the school.

• We keep records of all accidents and injuries, and have a procedure in place for ensuring that they are reviewed regularly in order, where possible, to minimize the likelihood of recurrence.

• The nurse on duty will contact the parent should a pupil require to be picked up following an accident.

• We will always contact you if your child suffers anything more than a trivial injury, or if he/she becomes unwell, or if we have any concerns about his/her health. Please, do not hesitate to contact either of the nurses in the clinic at any time if you wish to advise her of any concern that you may have relating to your child’s health.

 

DEALING WITH BODY FLUIDS:
Gloves are worn by the nurses when dealing with body fluids to prevent cross- infection.

 

 

DOCTOR'S STATEMENT REQUIRED:

 

If your child has been absent due to illness, the administrator may require a doctor's statement before permitting the children to attend the center again, based upon the type and length of illness, severity and contagion.

FIRST AID POLICY

 

We have well equipped clinics at Winfield Montessori School, staffed by qualified nurse.

• There is a nurse on duty in the clinic every school day who is available to administer first aid, to deal with any accidents or emergencies, or to help if someone is taken ill.

• All new pupil and staff are given information on where to go for help in the event of an accident as part of their induction into the school.

• We keep records of all accidents and injuries, and have a procedure in place for ensuring that they are reviewed regularly in order, where possible, to minimize the likelihood of recurrence.

• The nurse on duty will contact the parent should a pupil require collection following an accident.

• We will always contact you if your child suffers anything more than a trivial injury, or if he/she becomes unwell, or if we have any concerns about his/her health. Please, do not hesitate to contact either of the nurses in the clinic at any time if you wish to advise her of any concern that you may have relating to your child’s health.

 

DEALING WITH BODY FLUIDS:
Gloves are worn by the nurses when dealing with body fluids to prevent cross- infection.

 

 

ATTENDANCE POLICY

 

 As a school, we aim to:

 Maintain an attendance rate of a minimum of 95%.

 Maintain parents’ and pupils’ awareness of the importance of regular attendance.

 Good attendance is important because:

 

• Statistics show a direct link between under-achievement and poor attendance.

• Regular attenders make better progress, both socially and academically.

• Regular attenders find school routines and school work easier to cope with.

• Regular attenders find learning more satisfying.

• Regular attenders have an easier transfer to secondary school.

Parents are expected to:

• Ring on the first morning of all absences with the reason and saying when the child will return.

• Arrange dental and doctor’s appointments out of school hours or during school breaks.

• Send in a note explaining the reason for absence on their child’s return to school after an illness.

• Keep us updated by telephone or letter if their child has an extended period of absence due to illness.

In line with our responsibilities we:

• Follow up unexplained absences by phone calls and letters as soon as

possible.

• Remind parents of the importance of regular attendance and punctuality.

• Encourage children to appreciate the importance of regular attendance.

• Let parents know if we have concerns regarding their child’s attendance.

 

AUTHORISED ABSENCE:
In the case of “authorized absences” (for example: if a child is ill, family bereavement, religious observance, etc) we recognize that there can be compelling reasons for absence and deal with these sympathetically.

 

UNAUTHORISED ABSENCE:

There are times when children are absent for reasons, which are not acceptable. These are “unauthorised absences”. Examples of unauthorised absence are:

 

• Waiting on a delivery – Going shopping or for a hair cut.

• Going for a family day out – Because it is a child’s birthday.

• Sleeping in after a late night – Unapproved holidays.

• Where there is no explanation for the absence or where the explanation or reason for the absence is considered unsatisfactory.

 

It is our policy that:

 

• Requests for long term holidays of more than 10 days will not be authorised once children reach statutory school age.

• That only in exceptional circumstances will holidays be allowed and then only up to a maximum of ten days. (The cheaper cost of holidays in term time is not an acceptable reason for an application)

• Parents wishing to apply for leave of absence for term-time holidays need to apply well in advance and before booking. The head teacher will consider your request and advise you of his/her decision, (possibly asking to meet with you to discuss) further time than allowed will be considered as unauthorised.

• Holidays should be organised to minimise time out of school by timing holidays at either end of a school break.

• Taking a holiday in September is especially unsettling for a child as they miss the start of the school year.

• If the school does not agree and you take your child on holiday, the absence will be unauthorised.

• All school time is important and that the more time your child misses from school, the more difficult it is for them to catch up with their work. Valuable learning time is lost which may put your child at a disadvantage with their peers. A good understanding of the work covered can only take place when the pupil is in the classroom.

It is our collective responsibility to ensure that we are good role models and demonstrate a positive attitude towards attendance so that children develop good habits for later life.

 

SAFETY POLICY

 

1. A staff member in charge of a child or group of children shall be responsible for their safety.

2. No child shall ever be left alone or unsupervised.

3. Every child must be brought inside the facility by an adult or person over 16 years of age and "signed in" when brought to the center.

4. An adult listed on the child's enrollment records as being permitted to pick up the child must come inside the facility and sign the child "out" - no exceptions. No one under age 16 permitted to pick up or sign out children.

 

5. All other exit doors are locked from the outside for security reasons.

 

6. Children may not leave the building for any reason without an adult or person over 16 years of age designated as a "pick-up" person on the child's list.

 

7. It is imperative that parents notify the center if a child is not going to attend on any given day.

 

8. There must always be a working telephone at the facility.

 

9. There will be a termly fire drill and a record will be kept of the dates and times of each drill.

 

11. Incident reports will be completed for any:

 

A. illness which requires first aid treatment

B. accident or injury which requires first aid treatment

C. bump or blow to the head

D. emergency transporting

E. unusual or unexpected event which jeopardizes the safety of children or staff. This report will detail the incident, who was supervising the child at the time, the action taken, if any, after the incident. This report must be signed by the Administrator and parent or family member. A copy will be given to the parent.

 

12. Use of spray aerosols shall be prohibited when children are in attendance at the center.

13. Staff members are required to immediately notify the Administrator/Director if the staff member suspects that a child has been abused or neglected.

14. All staff and parents shall receive a copy of this safety policy.

 

 

RELEASE OF CHILD FROM CENTER

 

In the enrollment packet a release form is included for the parent(s) to complete. This release MUST include the name of any person the parent will permit to pick up the child.   Under absolutely no circumstances will we release a child to anyone other than his/her parents except we have your permission in writing, provided in person.  Please notify us also in writing regarding all car pool arrangements or day-today changes in driver for your child.  Telephone calls from parents stating that an individual not listed on the release form will be picking up the child are not acceptable. Identification may be required of the individual picking up the child if the staff person is not familiar with that person. THIS IS FOR YOUR CHILD'S SAFETY! In the case of divorce and custody conflicts, we must have copies of pertinent Court papers regarding court authorized parental rights.

 

BEHAVIOUR POLICY

 

GENERAL PHILOSOPHY

 

 Treat others as you could like them to treat you.

 Take good care of our school.

 Call others by their proper names.

 Join in lessons fully.

 Always walk quietly and sensibly around school.

 

WMS promotes a high standard of behavior and an atmosphere where all members of the school are valued as individuals. The school believes in the development of self esteem, respect for others and self discipline. The golden rule for all members of the school community is

 

‘Treat others as you could like them to treat you’

 

Children are expected to be polite and to show respect for other people and property. In class, children should join in the lesson to the best of their ability by listening carefully, answering and asking questions and by taking part fully in activities.

 

At WMS great emphasis is place on positive reinforcement of behaviour through praise. Children’s confidence and self-esteem are developed through encouragement, incentives and rewards, both verbal and written. Positive and constructive comments are written at the end of children’s work to recognise effort, improvements and achievement of targets set. Stickers. Stamps and merit points are awarded and rewards for helpfulness, kindness to others, positive attitude, politeness and effort in work.

 

 

NAPTIME for 0-3years

 

Children at the center for a full day will take a daily nap or “quiet time” nap.  Please avoid visits or pick-up’s at this time except it is an emergency, as this disturbs the sleeping children.

 

If you need to pick up early please arrange with your child’s teacher ahead of time, so that we can have your child ready to go upon arrival.

 

For nap time your child will need a small blanket or towel no larger than 36” by 58”.  Pillows are optional, but must be no larger than 12” by 18”.  These items will be sent home every week for laundering, please remember to bring them back the next week.  Please note:  A larger reusable bag (i.e. laundry bag or pillowcase) will be needed to carry nap items back and forth from the center.

CHILD PROTECTION POLICY

 

Winfield Montessori School fully recognizes its responsibilities for child protection. Our policy applies to all staff, directors and volunteers working in the school. There are five main elements to our policy:

 

 Ensuring we practice safe recruitment in checking the suitability of staff to work with children.

Raising awareness of child protection issues and equipping children with the skills needed to keep them safe.

 Developing and then implementing procedures for identifying and reporting cases, or suspected cases, of abuse.

 Supporting pupils who have been abused in accordance with his/her agreed child protection plan.

 Establishing a safe environment in which children can learn and develop.

We recognize that because of the day to day contact with children, school staff are well placed to observe the outward signs of abuse.

 

The school will therefore:

• Establish and maintain an environment where children feel secure, are encouraged to talk, and are listened to.

• Ensure children know that there are adults in the school whom they can approach if they are worried.

• Include opportunities in the curriculum for children to develop the skills they need to recognize and stay safe from abuse.

• Ensure we have a designated senior person for child protection who has received appropriate training and support for this role.

• Ensure we have a nominated director responsible for child protection.

• Ensure every member of staff (including temporary and supply staff and volunteers) and governing body knows the name of the designated senior person responsible for child protection and their role.

• Ensure all staff and volunteers understand their responsibilities in being alert to the signs of abuse and responsibility for referring any concerns to the designated senior person responsible for child protection.

 

COMPLAINT POLICY:

 

PROCEDURES FOR DEALING WITH COMPLAINTS:

 

• At Winfield Montessori School, we undertake to provide a friendly and safe environment in which pupils will be helped to achieve their potential, both academically, morally, spiritually and socially. We recognize that sometimes things can go wrong and parents, carers and members of the public may need to make a complaint or raise concerns they have with the school.

• This policy tells you what to do if this happens.

• INFORMAL STAGE
: Most complaints/issues can be resolved informally and quickly by discussion with the member of staff concerned or member of the senior leadership team or the Head teacher. Alternatively parents/carers can write to the member of staff or the Head teacher outlining the issue clearly.

• Any complaint/issue that is put in writing should be written clearly outlining all the issues and what it is hoped that the preferred outcome should be. All complaints will be acknowledged in writing within 3 – 5 working days.

• Parent/carers should make an appointment to discuss their concerns with the member of staff who knows about the issue or incident. If the complaint relates to a pupil, ideally the member of staff concerned should be directly involved with the pupil, for example, class teacher or form teacher.

• The member of staff will usually write notes during the meeting. Parents/carers can ask for a copy of these notes.

• FORMAL STAGE
There are three formal stages:

• STAGE 1
If a parent is still dissatisfied after the informal stage, they, or the member of staff can refer the matter to the Head teacher. This can be done in writing, as this will often make the situation clear to all involved parties.

• The Head teacher will offer a meeting with the parent or other complainant at a mutually convenient time. At the meeting, and through discussion.

• The Head teacher will clarify what the issues are. The hopes of what the parent is trying to achieve will also be discussed. Together all parties will agree an acceptable outcome. This should be to the satisfaction of all parties involved. These should be written down and agreed by all parties so there is no misunderstanding. Again parents should be given a copy of this.

• If the issue is complex the head teacher may need to speak to other staff and pupils to investigate the concerns. This should happen within 10 school days. If this timescale cannot be met the head teacher should inform the parent that this will take longer, explain the reasons for this and give a timescale for when the investigation will be completed.

• STAGE 2
After meeting with the head teacher if the complaint is still not resolved to the parent's satisfaction, the complaint can be referred to a link director. This can either be in writing to the school, or alternatively the school can ask the link director to contact the parent direct. The Head teacher can also refer the complaint to the link director.

• If the head teacher is the subject of the complaint, the complaint should go straight to the chair of link director and miss out Stage 1. The link director may ask for the complaint to be put in writing (if this has not already happened).

• The link director will offer to meet with the parent/carer or other complainant, at a mutually convenient time.

• The link director has 15 school days to investigate the complaint. If it cannot be resolved within this time, the director will inform the complainant and explain why it is taking longer. Reasons for this may be that the complaint is complex and needs more time or someone involved is absent through sickness or holidays. The director should, however, give a realistic timescale for when the complaint should be resolved. The director should inform the complainant of when it is expected that the investigation should be completed.

• STAGE 3
If a complaint is not from a parent of a pupil of the school (an example being a member of the public) these should be made directly to the head teacher, preferably in writing.

• All complaints will be recorded formally by the school in a central log.

• It should be noted that schools do not need to consider complaints made more than 6 months after the incident/situation.

• If a complaint is made about an issue that is over 6 months old the school will write to the complainant explaining why this is the case.

CONTACT US

 

Olabisi Seriki Street,

Majek first gate bus-stop,

Off Lagos-Epe Expressway,

Ajah, Lagos

Nigeria

Call Us

 

Phone: +234 705 988 9425

Mobile: +234 802 385 2113

EMAIL ADRESS

ask@winfieldmontessorischool.com

 

© Winfield Montessori School - Developing Tomorrows Leaders.